Write-offs, re-grading and «where did 200 roses go»: how to bring order to a flower shop warehouse

In the flower business, money does not flow through the cash register — it withers in the warehouse.

Write-offs, shrinkage, re-grading, forgotten pre-orders, bouquets assembled «from what was there» instead of what was needed — all this quietly eats up the margin.

According to flower shop owners, losses from unaccounted write-offs amount to 10–15% of turnover.

On a yearly scale, this is hundreds of thousands of rubles that could be invested in development.

The problem is not the flowers — flowers wither by nature.

The problem is that most stores don't know exactly how much they're losing because they don't keep records.

Why Excel and Notepad fail

Flowers are not household appliances.

They have three properties that make inventory accounting on the knee impossible.

• The shelf life is calculated in days.
• A rose lives for 5-7 days, a tulip — 3-5, a gerbera — up to 10.

  Writing down the date of arrival in a notebook and then keeping track of what exactly needs to be sold first is a task that human memory cannot cope with when there is an assortment of 50-100 items.

• The product is sold individually and as part of bouquets.
• The same rose can be sold as a separate flower or included in a bouquet of 15 items.

  Without automatic recalculation of balances with each sale, the warehouse turns into a black box.

• Seasonal peaks create chaos.
• The eighth of March, the first of September, Mother's Day — the volume of purchases increases 3-5 times, and write-offs increase along with it.

  It is during these periods that losses are maximum and control is minimum.

How Posiflora solves the problem

The «My Flower Warehouse» module in the Posiflora program works in real time.

Each arrival is recorded indicating the supplier, quantity, price and date.

Each sale — be it one rose or a complex designer bouquet — automatically reduces the balance.

Write-offs are processed in two clicks, indicating the reason.

The result is that at any moment you see an accurate picture: how many colors are in stock, what is their cost, what needs to be sold today, and what is time to write off.

Not approximately, not «I roughly remember» — but in numbers for which you are not ashamed in front of an accountant.

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